Air Force libraries purchase mission-essential information resources for organizations throughout the year with library central appropriated funds (Central APFs). These materials can include books, databases, subscriptions, and AV.
DAFI 34-101, Chapter 17
17.21. Field Operating Agency Central Purchase Program and Use of Government Purchase Card for Office Collections. The AFSVC centrally manages APFs and the central purchasing program for field operation agencies to purchase authorized information materials and services in all formats. Refer to AFMAN 34-209. Central purchasing consolidates purchase requests and contracts to reduce procurement costs. AFSVC, in coordination with installation and field operating agency librarians, identifies organizational resource requirements to command and field operating agencies’ budget officers. Informational resources are publications and services that directly bear on the functions, initiatives, and operations of DAF agencies that personnel must use to make decisions and effectively carry out the installation or organization mission.
When requesting Office Account materials, fill out the form, DAF Libraries Division Request for Mission Support Publications, which will include the office’s Library Custodian / Point of Contact with an alternate to be responsible for the materials procured by the library. The custodian or alternate is responsible for conducting an annual inventory of the office collection materials.
When requesting resources include DAFI, DOD standards and mission essential information for why your office needs it.
DO NOT request resources that are for customer usage or from the below list of unauthorized purchases. The resources we purchase must be to support the military & civilians in your office with their jobs. Any justification that states it is for customers will be rejected.
17.22. Unauthorized Organizational Purchases. Library program managers must not fund or purchase these categories of materials or services:
17.22.1. Non-mission support recreational publications and materials for dayrooms, lodging, air terminals, distinguished aircraft, and visitor lounges, community activity centers, family support centers, youth and child development facilities, and hospital and clinic waiting rooms. (T-1).
17.22.2. Training aids and copies of materials and textbooks for use in military and civilian education programs, family support centers and religious activities. (T-1). Training materials should be purchased with unit training funds. Refer to AFI 36-2670 and AFI 52-101, Planning and Organizing.
17.22.3. Copies of publications available from the DAF electronic publishing library and electronic transfer system. (T-1).
17.22.4. Technical orders and publications normally furnished by manufacturers for equipment maintenance and operation. (T-1).
17.22.5. Professional development guides, specialty knowledge tests, and DAF supervisory examination guides as well as commercially produced writing guides for the DAF efficiency reports. (T-1). Refer to AFI 36-2406, Officer and Enlisted Evaluation Systems.
17.22.6. Decisions of the Comptroller General where documents may be accessed at the Government Accounting Office webpage (http://www.gao.gov) and the Government Printing Office webpage (http://www.gpo.gov). (T-1).
17.22.7. Personal purchases for individual retention. (T-1).
17.22.8. Visual information products such as films and photographs. Refer to AFMan 35-101, Public Affairs Procedures. (T-1).
17.22.9. Computer application software programs for offices, organizations, and agencies supported by the AFSVC library program that are not information products, including compact discs. (T-1).
17.22.10. Defense mapping agency products such as Federal Supply Class 7640 cataloged maps, atlases, charts, and globes; and all other maps, charts, flight information publications, air target materiel, point positioning data, and geodetic products. Refer to AFMAN 14-405, Multiple Source Discipline, and Domain Intelligence, Surveillance, and Reconnaissance (ISR). (T-1).
17.22.11. Cataloged and non-cataloged sheet and book music in accordance with AFMAN 35- 101. (T-1).
17.22.12. Unofficial publications, such as the Air Force Times, Stars and Stripes, and local newspapers, are generally not an appropriate expenditure of central funds for offices other than Wing or Mission Support commanders, or equivalent, Public Affairs offices, and First Term Airmen and Guardians and Leadership schools. (T-1).
When writing justifications for requested items, please make sure that you include any DAFI, DoD Standards or such. Note all requested items to include books, magazines or online resources are for official use by personnel in your office to meet the mission (work requirements). Any justification stating items will be used for customer usage will be denied.
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